How to Conduct an Online Board Meeting

Online board meetings can be a great method to bring colleagues together without having to travel. It allows you to hold more meetings at times that are convenient for all attendees, which increases the efficiency and engagement. Furthermore any modifications made to the documents during the meeting will automatically be synchronized once the internet is available again. This means that even if your colleague is offline and not connected to the internet, they will be able to access and get a grasp on all the details that was discussed at the last meeting.

In a live meeting the board members will use the video conferencing tools in their software for managing boards to see each other and talk face-to-face. This keeps them occupied and allows them to observe each other’s non-verbal communication. They can also turn off their microphones when they’re not speaking, so as to keep from interrupting each other and to observe online meeting etiquette.

Before you host your online board meeting it’s a good idea to do a run-through of your technology with the attendees who will be joining in order to make sure everything runs smoothly. It is crucial to ensure that the computer of the board member has a strong enough connection, and that the quality of their camera is adequate. Also, it is important to be sure that they will have enough bandwidth to support the meeting and do not have any distractions (like the sound of ringtones or an annoying background).

Another aspect of virtual meetings is that participants are required to dress appropriately. It is important to keep a professional appearance, especially as it will be seen by those who are joining in from different locations around the globe. It’s also a good idea not to stand in front of large windows since the glare may impair the view on the screen.