How to Conduct a Successful Remote Board Meeting

A remote board meeting is conducted via video conference calls, where the board members do not physically meet. This method of conducting business has become increasingly popular during the coronavirus epidemic and is likely to be utilized after the pandemic.

Utilizing the right tools is the key to a productive and efficient remote board meeting. All materials should be available to board members prior of the meeting. This will save time and will avoid confusion during the meeting. It is also helpful to record the meeting particularly when it’s a lengthy meeting or a topic that is a subject that has a lot of discussion.

Encourage board members to be aware of their surroundings while at the meeting. Distractions, such as a barking puppy, the sound of a street, or a slight murmur from TV in another room, can make it difficult to concentrate during a meeting. Board members should be able to sign into their offices through an unlocked, quiet door.

It’s essential to include a note of each board member’s presence prior to the beginning of the meeting. This ensures that everyone is in attendance and sets the tone for the meeting. After each item on the agenda, it’s useful to ask for feedback. This encourages participation and engagement, even from members who are located elsewhere. The board may take action according to the feedback following the meeting if it so chooses.