Board management software can help nonprofit boards improve their governance, manage meetings, and save time. Board members can gain access to materials for meetings, and administrators can create agendas and board packs and staff members can take notes following meetings. There are many options in the market including lite options to enterprise solutions with features like meeting analytics, document storage, and discussion tools. When selecting a portal, it is crucial to think about the pricing, security, ease-of-use, and customer service.
The most advanced software for boards has been designed to streamline meetings and help boards work smarter. It eliminates the need for emails or text messages as well as other non-structured communications by providing a central hub for all board-related business and one source of truth for all meeting documents. It offers a well-organized way to manage information flow creating an audit trail and reducing the chance for confidential board information to be uncovered by those who do not have permission to access the platform.
The best software for managing boards will prioritize data protection and compliance with industry standards. Cybersecurity must be a priority for companies, considering the many stories of data breaches and hacking. The most comprehensive boards portals, unlike free systems that generally have minimal or no encryption, employ multiple layers of security features that help reduce risk and keep confidential data secure. They also make it simple to manage permissions within an organization, ensuring that each person has access to items relevant to their roles.