Conducting a Board of Directors Meeting

Conducting the board of directors’ meeting is a difficult task that involves establishing the agenda, and providing background information to all participants. It’s also crucial to keep the discussion focused on the most important issues and issues facing your organization.

The presiding officer calls the meeting to order at the scheduled time and ensures that there is a quorum present. The meeting will then discuss any officers or committee reports that must be approved. The board will then go over any key performance indicators (KPIs) that have been established for the company in order to ensure they’re in line to meet their goals.

Then the board will be discussing new policies that need to be adopted and ways to improve existing processes. The board will then discuss any upcoming events or changes in leadership that need to be addressed during the next meeting.

Distractions from new discussion topics can eat the time of meetings and distract your board from the most important issues. To avoid this, it’s best to agree on an agenda that allows directors to «park» topics for future meetings to be discussed or investigated. It is also recommended to encourage your board members to pre-meet with the chair or other directors so they can get their questions answered prior to time and focus on discussing topics of strategic importance at the meeting. This will avoid spending time on meetings that are not needed and will result in a more efficient and productive board of directors meetings.